Staff Guide

How flow.ai helps you stay on top of your shifts, earnings, and communication.

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See Your Schedule

Ask flow.ai what's coming up.

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You
What shifts do I have this week?
flow.ai
You have 3 shifts this week: 1. Tuesday — Corporate Lunch at Hilton (11am-3pm) 2. Thursday — Gala at Convention Center (5pm-11pm) 3. Saturday — Wedding at Rose Garden (4pm-12am) Want details on any of these?
Tip:Ask about "this week," "tomorrow," "next Friday," or any date range. flow.ai understands natural date references.
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Get Shift Details

Everything you need to know before you show up.

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You
Tell me more about Saturday's wedding
flow.ai
Saturday's shift details: • Event: Wedding Reception • Venue: Rose Garden, 123 Garden Ave • Time: 4:00 PM – 12:00 AM (8 hours) • Role: Server • Pay: $22.00/hr ($176 total) • Dress code: Black shirt, black pants, black non-slip shoes • Contact: Maria (Lead) — (555) 123-4567 • Arrive by: 3:30 PM for setup briefing
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Accept or Decline Shifts

Respond to event invitations through flow.ai.

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You
Accept Saturday's wedding shift
flow.ai
You're confirmed for Saturday's Wedding at Rose Garden (4pm-12am). Your manager has been notified. Don't forget — arrive by 3:30 PM!
You
I can't make Thursday's gala, I have a family commitment
flow.ai
No problem — I've declined Thursday's Gala at the Convention Center and let your manager know. Reason noted: family commitment.
Tip:When declining, include a brief reason — it helps your manager plan around your availability and keeps communication professional.
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Track Your Earnings

See how much you've made, broken down however you want.

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You
How much did I earn this month?
flow.ai
This month you've earned $1,248.00 across 8 shifts: • Server shifts (5): $880.00 • Bartender shifts (2): $280.00 • Lead Server (1): $88.00 Top venue: The Grand Ballroom ($440)
You
What about last week specifically?
flow.ai
Last week: $352.00 from 2 shifts. • Friday — Skyline Lounge (Bartender, 6hrs): $168.00 • Saturday — Grand Ballroom (Server, 8hrs): $184.00
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Mark Your Availability

Let managers know when you can and can't work.

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You
I can't work March 20 through 22
flow.ai
Got it — I've marked you as unavailable March 20-22. Your managers won't send you invitations for those dates.
You
I'm available every weekend in April
flow.ai
Noted! I've set you as available for all weekends in April (5th-6th, 12th-13th, 19th-20th, 26th-27th). Your managers will see you're open for shifts.
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Message Your Manager

flow.ai helps you draft professional messages.

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You
I'm running about 15 minutes late to tonight's event because of traffic
flow.ai
I'll send this to your manager for tonight's event: "Hi, I wanted to let you know I'm running approximately 15 minutes behind schedule due to traffic. I'll be there as soon as possible. Sorry for the inconvenience." Should I send it?
You
Yes, send it
flow.ai
Message sent to your manager. They'll see it right away. Drive safe!
Tip:flow.ai drafts a professional version of your message before sending, so you can review it first. Quick, polished communication — even when you're in a rush.

Tips & Tricks

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Voice input — Tap the mic and speak. Perfect when you're on the go or your hands are full.

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Habla en español — Try "Muestra mis turnos de esta semana" or "Cuánto gané este mes." flow.ai responds in whichever language you use.

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Quick-action chips — Tap the suggested actions below the chat to jump right in. No typing needed.

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Professional drafting — When you send messages through flow.ai, it polishes your wording while keeping your meaning. Great for last-minute updates.

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